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SAP HR 940 PDF

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No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate. Hr en Col15 Ilt Fv Co a4 - Download as PDF File .pdf), Text File .txt) or read online. Hr en Col15 Ilt Fv Co a4. ADMpdf - Download as PDF File .pdf), Text File .txt) or read online. ADM AUTHORIZATION CONCEPT AS ABAP. Course Version: Duration: 3.


Sap Hr 940 Pdf

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There are additional courses from the components, such as HR (HR), BW ( BW), and so on. Unit 3: User Settings ADM Set up instructions: 1. ADM SAP Authorization Concept mySAP Technology Date Training Center Instructors There are additional courses from the components, such as HR ( HR), BW (BW), and so on. Provide .. Set up instructions: 1. HRv Length: 3 days. URL: View Online. Set up general authorizations. Create structural authorization profiles. Create context-sensitive authorizations.

Since roles are divided into individual and derived roles, the user roles created in this step may be different from the original specification defined during the development phase. For example, the roles may contain more or fewer activities transactions and reports. This is why you must check that the roles have been properly defined before implementation.

SAP recommends that you carry out a test implementation of the user roles and authorization concept in order to check the technical conception. Step 3: Ask the participants: Do you know all of the authorization objects or authorization fields that are checked during the check for a particular transaction?

Implementation From a technical point of view, user roles job roles can be implemented as composite roles using the Profile Generator. Composite roles consist of individual and composite roles that each contain the relevant authorizations and menu data. Authorizations specify the scope of access to data and functions. User menus use hierarchical structures to specify the access path to the transactions, reports and Internet pages released for a specific user.

An example of how you create user roles: Individual roles either describe higher-level functions that are independent of organizational or application-specific restrictions or are used as templates for creating derived roles that are not subject to any restrictions. These contain the desired organizational or application-specific restrictions. For each responsibility area, you create a derived role from an existing individual role.

Step 4: In addition, the responsible area manager must approve of the role and authorization concept implemented. The following should be checked during the tests see also the text below the figure: If the customers finish the implementation of the authorization concept before the end user training, this can be used to perform an additional test.

You should use predefined test scenarios that cover all business processes implemented. The test scenarios should include both positive and negative checks of the authorizations of the individual roles. The positive test checks whether the functions are executed as desired, while the negative test must confirm that all restrictions defined are observed. For example, a human resources administrator can display the users for a specific work center, but not the records for other work centers.

The test scenarios must cover all functions that are to be performed by a user role. If a function cannot be called during the test, you must correct the user roles and the authorization concept. Note that changes may affect several derived roles. In extreme cases, you must revise the entire role and authorization concept.

Creating and Implementing an Authorization Concept You may also be required to modify the user menus in order to simplify access to the functions. To ensure that the system becomes more user-friendly, the project team responsible should closely cooperate with the representatives of the relevant business areas.

After fine-tuning the user roles, you must repeat the tests as often as necessary until the user roles implemented completely comply with the security and usability requirements. Step 5: Cutover Before you create the production users, you must create the master records for user management in your production environment, and possibly configure central user management. The work of the administrators is not complete with cutover.

There is a significant amount of work for them to do at this stage: Describe the tasks: Cutover To simplify the creation of the individual user master records, you first create model records.

These model records are used as copy templates for the records of the productive users. In the central system, create a user master record for each role specified in the company-wide role matrix authorization list.

Authorizations in General ADM into several responsibility areas that are subject to organizational restrictions company code, cost center, plant, and so on or application-specific control mechanisms such as FI authorization groups , you must create a separate record for each responsibility area. Maintain the additional data parameters, printers, and so on.

After consulting the area managers data owners , define the roles for each user. Consider that some users may have several roles or different roles in various logical systems clients. Enter the assignments in a user and role matrix.

To create a master record for a user, you copy the model record for the relevant role and customize this record as required. Get the final approval of the area managers with regard to the users created and communicate all access-relevant data system, client, ID, and password to the end users.

Implementing User and Authorization Administration Explain the decisions that are necessary for user and authorization administration: List advantages and disadvantages.

Users distributed in a far-reaching system landscape can be managed from within a central system: All users are initially created in a central logical system client and then distributed to the other clients of the entire installation.

Before you set up a central user management, you must determine which processes for example, assigning or locking roles can be run locally, and if modifications made in local systems for example, address changes should be passed on to the central system.

After the role and authorization concept is implemented, the members of the project team are normally no longer responsible for managing users and authorizations. Depending on how the tasks are distributed in the company, the users are managed either centrally for example, using a help desk or on a decentralized basis by local location or department administrators.

You must assign and train employees for this purpose. Make the following basic statement: Mention the principles of dual and treble control.

Organization of User and Authorization Administration The tasks of the authorization administrators include creating, activating, changing, deleting, and transporting roles.

User administrators deal with setting up, changing, deleting, locking, and monitoring users and assigning passwords and authorizations. The user and authorization management tasks should be distributed among several administrators for example, separate user, authorization data, and profile administrators.

By assigning the user maintenance tasks to local administrators that represent individual departments or locations, you can even further decentralize user and authorization management.

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Having an administrator on site can also be desirable since first-time users accessing the system often need to be introduced to their task-specific user role. In addition, decentralized administrators are useful for reporting since they know to whom the user IDs refer. From a technical point of view, decentralization is achieved by subdividing the users into user groups and limiting the rights of the local administrators with regard to the assignment of authorizations.

Decentralized administrators may only maintain the users of the group that has been assigned to them. In addition, decentralized administrators should only be allowed to assign authorizations that are required in their department or at their site in accordance with the naming conventions of user roles. Creating and Implementing an Authorization Concept Before the participants start the exercises, you should briefly summarize and describe the tasks to be performed.

To avoid errors during the exercise, demonstrate calling up the Microsoft Excel list. It is also important here that each group sets the macro security to low locally, and saves the file on their own computer.

To ensure that participants are aware of this, these notes are also included in the exercise description. Creating and Implementing an Authorization Concept 31 Exercise 1: A prepared Microsoft Excel list is provided for this purpose. It allows you to divide the user tasks into small reusable blocks roles. System Data System: These SAP systems change weekly. The training courses are held in the 8xx clients; training administration will provide you with the exact numbers.

One of the clients is set up as the central system. User ID: The IDs contain the course ID and a two-digit group number. For example, for the ADM course: The participants receive the required roles and authorizations for the exercises through the template. The instructor can set a uniform password for the users when creating them such as "ADM". Training administration will inform you of the instructor password for access to the system.

Set up instructions: Check the availability of the Microsoft Excel list for task 1 in the training system. No additional settings are required. XLS, which you can find in the Shared Folders, and answer the following questions. The Shared Folders are in the Business Workplace. Menu Path: Double click the Microsoft Excel file to open it. If a dialog box appears, choose Enable Macros. Save your settings. Save the Microsoft Excel file on your hard disk for example, in the directory C: Close the file not Microsoft Excel.

Which master data is used by the company at Scenario Level, and should be used in the job roles Level 3? Which business processes Level 5 should be taken into account for assigning authorizations and were included in the Microsoft Excel list? Which transaction codes were copied for the business process sales order processing?

Creating and Implementing an Authorization Concept Task 2: Define roles for the enterprise areas: The accounts receivable accountant should also be able to maintain the accounting views of the accounts receivable master. What does maintain mean? Discuss this term with your neighbor and consider opinions and points of view.

SD Define a role for a Sales and Distribution clerk SDClerk, SD , and assign all transactions of the Sales Order Processing Standard business process as well as transactions for overall maintenance of the SD views of the accounts receivable master records to this role.

SD Define a role for the Sales and Distribution manager SDMan, SD , and assign all transactions of the Sales Order Processing Standard business process as well as transactions for overall maintenance of all accounting and sales and distribution views of the accounts receivable master to this role.

Assign the transactions of the Goods Receipt Processing business process to this role. Generate an overview of the transactions and roles by pressing the appropriate button. How many transactions were chosen for the individual roles: Now combine these transactions into meaningful roles to ensure that these single roles can be reused in several composite roles. There are several ways to do this. Do not worry if your solution is not the same as your neighbor's. The solutions will vary from group to group.

Go back to the first worksheet Roles Design. Combine several transactions into roles in such a way that these single roles can be reused in several composite roles. To do this, you can color code the roles or draw a border around them. Give the roles meaningful names and enter the associated transactions in the following table.

Compare the names that you have given the roles with the suggestions in the solution. Creating and Implementing an Authorization Concept Solution 1: Creating and Implementing an Authorization Concept Task 1: Creating and Implementing an Authorization Concept What does maintain mean?

Model solution as a sample authorization concept: See the next page or exercise 1 for the unit Working with the Profile Generator 1. Creating and Implementing an Authorization Concept Name of the Role Transactions for this Role a The following table shows the role names in accordance with the example authorization concept, which you will use in later exercises. The example authorization concept is then shown graphically. It is divided into: At the end of this unit, every participant should have an image of the authorization concept, and be able to explain its meaning and use.

To round off this knowledge, lesson 2 introduces the authorization check in the SAP system. Unit Overview This unit uses two lessons to provide an introduction to the basic terms of authorization and the main authorization check in the SAP system. The relationships between the authorization terms are explained step-by-step and form a good basis for all subsequent units. Elements and Terminology of the Authorization Concept The classical terms, such as authorization object, authorization field, authorization, and so on are introduced first.

After this, every participant should be able to correctly arrange the expressions used and to explain the relationships between them.

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This knowledge is the basis for all other procedures. Business Example The SAP authorization concept prevents unauthorized access to the system and to data and objects within the system. Users that are to perform specific functions in the SAP system need a user master record with the relevant authorizations.

Try to use questions to the participants to draw up the figure together. An example could be: Authorization Object: Groups 1 to 10 authorization fields together. These fields are then checked simultaneously example: Application authorization.

Authorization field: An instance of an authorization object, that is, a combination of allowed values for each authorization field of an authorization object. Authorization profile: Contains instances authorizations for different authorization objects. A role describes the activities of an SAP user. Used for logging on to SAP systems and grants restricted access to functions and objects of the SAP system based on authorization profiles. Naming conventions for customer developments see SAP Notes and They must not contain an underscore in the second position.

Explain the definitions of the terms and clarify the presented terms using an example. Authorization objects are called using the following menu path: Initial access is always made through the authorization object class. You can display the authorization fields by double clicking the authorization object names.

Tools 2. ABAP Workbench 3. Development 4. Other Tools 5. Authorization Objects 6. Authorization to edit documents for specific company codes. Authorization to maintain the accounts receivable master record for specific company codes. Why does this make sense? Each object has a specific number of allowed activities, which are described in the object documentation. Every customer can create their own authorization object classes, authorization objects, and authorization fields.

Since it is very important that all participants understand the relationships between instances, objects, profiles, roles, and so on, there is another example of two authorizations at this point. Think of an example of an authorization check. This means that the user can perform the create, change and display activities in company codes and , but can only perform the display activity in company code The next figure clarifies the difference between an authorization and an authorization profile.

Authorizations and Authorization Profiles You can define several different authorizations for an authorization object. This means that an authorization object has various instances.

Authorized to create, change and display documents in company code Authorized to display documents in company code You can assign multiple authorizations to a work center. Grouped together, these authorizations are called an authorization profile.

Work center 2 has the following authorization profile: Establish the relationships between all elements of a role. These are defined using the Profile Generator. A role is a set of functions, also known as activities, describing a specific work area. In the role, you organize transactions, reports, or Web addresses in a role menu. For a user to be able to receive authorizations, you must first maintain authorization data. You can then generate the authorization profile, and the role is complete.

SAP strongly recommends the automatic creation of authorization profiles in the form of roles using the Profile Generator. You should only use manual authorization profiles in exceptional cases. A role can be assigned to any number of users.

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Through the role, you also assign the authorizations that users need to access the transactions, reports, and so on contained in the menu. This user menu appears when the user to which the authorization profile was assigned logs on to the SAP system. A user menu consists of the role menus of the assigned roles. It contains the activities that are required by a group of users for their work area. We strongly recommend that customers do not create authorization profiles manually. An authorization profile is generated from these.

The user menu created from multiple role menus contains only those transactions, reports and Web addresses needed by the users for their daily work processes.

The user menus can be and are often created with the Profile Generator using composite roles. You should also use an example of a user to show the participants a role and the corresponding profile. Explain the contents, and discuss the display. Use the jump points from the Info System and demonstrate similar queries to those in the exercises, before the participants perform these themselves.

Task 1: Display the master record of user ADM Are roles assigned to the user? If yes, which ones? Is an authorization profile assigned to the user? Double-click the profile name to go to the detail screen of the authorization profile. Expand the tree structure of the authorization profile.

Do you have authorizations for the following authorization objects? Field 1: Exit the transaction. Task 2: Display various authorization information in the Information System. In which transactions is the authorization object checked? Choose the All Selections icon. Select the authorization object class from task What is controlled with this authorization object? The number of authorization objects is indicated at the end of the list.

Expand the structure for the Roles node, and choose the report By Role Name. Display the transaction assignment for the role. How many transactions in total are assigned to the role? The number of transactions is displayed at the end of the list. Elements and Terminology of the Authorization Concept Task 1: Authorization for authorization object: Create Change Display Lock, Unlock Delete Display Change Documents Include Users in Roles Archive Assign Transactions that administrators may assign to roles and for which they may assign authorization to start a transaction in the Profile Generator.

Number of transactions: The number of transactions is indicated at the end of the list. There are essentially two checks. The first check is performed by the system when transactions are called, and the second is then performed by checks in the program. The user buffer, which is also introduced, plays a vital role in the check. To say nothing of the check in the program.

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Many customers or users in user departments still believe that it is possible simply to check any values in next to no time. However, to do this, it is necessary to change the program - and much more besides. Describe the false perceptions with examples from your experience.

In this way, there is, for example, a mandatory kernel check for each transaction start. The main task, however, in the company, is to control the checks in programs. To do this, it is very important to understand the relationship between the buffer and the authorization check. Each time a transaction is started, the kernel checks the transaction code TCD as a value against this authorization object. We recommend that you demonstrate and discuss the second check, which is connected to table TSTCA, only after the exercise.

Authorization Checks at Transaction Start When starting a transaction, a system program executes a series of checks to ensure the user has the appropriate authorizations.

Check if the user is authorized to start the transaction. Check if an authorization object is assigned to the transaction code. If this is the case, the system checks if the user has an authorization for this authorization object. If any of the above steps fail, the transaction will not begin, and the user will receive a message.

The ABAP statement authority-check is used to check the authorization object assigned to the transaction. The check is performed during transaction start by the ABAP program called by the transaction. A program may contain any number of authorization checks. The following authorization is checked: The valid return codes for the authority-check command are: The user has the authorization for the authorization object with the correct field values.

The user has an authorization for the the authorization object, but the values checked are not assigned to the user. The user does not have any authorizations for the authorization object.

No profile is entered in the user master record. If participants know other return codes and ask you about them, direct them to the online documentation or to SAP Notes on this topic. The values that are returned by the program check depend on the user buffer. It decides which authorizations are available to the user and which are not. Explain the way in which the user buffer works.

Each user has his or her own user buffer, in which all authorizations that are assigned to the user are listed. Also discuss the content of the note below. You should point out that there has been a change where the user buffer is concerned. User Buffer When a user signs on to an SAP system, a user buffer is built containing all authorizations for the user. Each user has his or her own user buffer. If Mr. A user would fail an authorization check if: You will not be permitted to do so. Discuss the displayed result.

Explain the display and then have the participants perform the exercise. It is also important to determine, if an unsuccessful authorization check is reported, why it was unsuccessful.

This exercise will consolidate the content of the lesson with work in the system. Which authorization object is checked when the transaction is called?

Which authorization values must exist for the authorization check to be positive and the transaction to be started? Can you call the transaction? What message is returned by the system? Find out which object was checked, and what authorizations you have. Can you call a failed authorization check for another participant? Try to do so. Task 3: What do you see in the user buffer? Describe its content. How can you call the user buffer?

How many authorization entries do you have? Deal briefly with the essential difference between system access control and role-based access control and then describe the individual tab pages of the master record. Unit Overview What is the user master record? This question is answered in this unit. SAP systems differentiate between system access control and role-based access control.

Both are assigned and controlled using the user master record of a user. Maintaining and Evaluating User Data First, the SAP user types are explained. The components of the user master record are then discussed. The functions of mass maintenance and change documentation are clarified. Explain that the users can only log on to the system if a user master record exists. The figures up to the mass maintenance of user data explain in detail the following components of the user master record: Business Example To access the SAP system and work in the system, a user master record with authorizations is required.

Other elements of the user master record make it easier to work with the SAP system. The assignment of these authorizations can be controlled individually for each user, but also, to an extent, using mass maintenance. Components of the User Master Record A user can only logon to an SAP system if a user master record with a corresponding password exists. The scope of activity of individual users in the SAP system is defined in the master record by one or more roles, and is restricted by the assignment of the appropriate authorizations.

User master records are client-specific. You must maintain your own user master records for every client in SAP systems. The following authorization objects are required to create and maintain user master records: In addition to the possibilities for assigning authorizations in the SAP system described in the following sections, you can ensure that your data is protected with additional measures: Tab Page: Maintaining and Evaluating User Data Figure User Master Record: Address Hint: You must specify at least the following data to create new users in a system: All other specifications are optional and almost self-explanatory.

Logon Data The next figure shows the logon data. Important settings are to be made on this tab page. These include: An alias can be assigned to a user. This means that 40 characters are available when assigning user names longer, more descriptive names. The user can therefore be identified using either the 12 character user name or using the alias.

The alias is primarily used if users are created in a Self-Service scenario from Internet transactions. In this situation, only the alias is specified and used. User Group for Authorization Check: To assign the user to a user group, enter the user group. This is required if you want to divide user maintenance among several user administrators. Only the administrator that has authorization for this group can maintain users of this group. If you leave the field empty, the user is not assigned to any group.

This means that any user administrator can maintain the user. User Type: The system proposal is Dialog normal dialog user. The other user types can be assigned if special kinds of processing have to be performed see the next figure.

Validity Period: You can specify the validity period of the user master record with these fields. If you do not wish to restrict the validity of the user master record, leave the fields empty. Other Data: For each user or user group, you should assign an accounting number which you can choose as required. Useful accounting numbers, for example, are the cost center or company code of the user. Maintaining and Evaluating User Data The different user types are listed in the next figure.

The descriptions for the participants have been taken from the online documentation. Since the description of the reference user is too large for the introduction to the user types, it was shortened for the participants.

However, to ensure that all of the data is directly available for the instructor, the missing information is below. Extra information: Reference User L To assign a reference user to a dialog user, specify it when maintaining the dialog user on the Roles tab page. In general, the application controls the assignment of reference users. If the assigned reference user does not exist in a CUA child system, the assignment is ignored. You should be very cautious when creating reference users.

Changing the Customizing switch affects only new assignments of reference users. Existing assignments are retained. The new structure is fully backward compatible. No conversion is required. Dialog A User type for exactly one interactive user all logon types including Internet users: The user can change his or her password himself or herself.

Only the user administrator can change the password.

Due to a lack of interaction, no request for a change of password occurs. Service S User type that is a dialog user available to a larger, anonymous group of users. Assign only very restricted authorizations for this user type: After an individual authentication, an anonymous session begun with a service user can be continued as a person-related session with a dialog user.

You cannot log on to the system with a reference user. For more information, see the online documentation, or read SAP Note A user needs the credit management transactions to perform the daily work.

On the logon screen, the user can choose another language if required. The users in the SAP system use this name or the long name to select the output device. The underlying set of rules describes the time difference between the time zone and UTC in hours and minutes, and the start and end of summer time. Enter the format usual for your country. Parameters There is not much to say about the parameters. Describe their use using the example below the figure.

You can also ask a few questions at this point, such as: A few customers may claim at this point that assigned parameters are not automatically transferred to the corresponding fields. Why is this? This is usually due to a customer program or transactions that use different parameters from those used by SAP.

A user only has authorization for company code When a transaction starts, this company code is saved to the memory using the corresponding parameter ID. On all subsequent screens, all fields referencing the company code data element are then automatically filled with the value A field on a screen is only filled automatically with the value saved under the parameter ID of the data element, if you have explicitly allowed this in the Screen Painter.

Roles A role is a set of functions describing a specific work area. In the role, you organize transactions, reports, or Web addresses in a user menu. Inform the participants that assigning the role to the user does not necessarily mean that the user has authorizations. A few reasons for this could be: For more information, see the relevant lessons or the online documentation. Roles On the Roles tab page, you can use the possible entries help F4 help to display a list of all available roles and then select the desired entries from that list.

Maintaining and Evaluating User Data You can enter any number of roles in the table, and then restrict their validity using the Valid From and Valid To columns. If you use the input help for these columns, the system displays a calendar in which you can select the date. Profiles On the Profiles tab page, you assign manually created authorization profiles, and therefore authorizations, to a user. The generated profiles of the roles assigned to the user are also displayed there. Ensure that you explain the special features of generated profiles, in connection with the user master comparison when discussing the Profiles tab page see the notes after the figure.

Profiles Each profile grants the user a number of authorizations. When you assign a role to a user on the Roles tab page, the profile generated for this role is automatically entered on the Profiles tab page, and the profiles in the user master record and compared with the roles. Composite profile to bridge the differences in releases in the case of new or changed authorization checks for existing functions, so that your users can continue to work as normal.

Groups Groups Tab Page You assign the user to a user group on this tab page. Assignments that you make on the Groups tab page are not used for authorization checks that are specified on the Logon Data tab page using the User Group field. However, this is deactivated. The next tab page, Groups, is not currently fully actively used. The main use, for the Global User Manager, has officially been deactivated.

For this reason, this tab page is not described in detail here. For more information, see SAP Note , the current online documentation, or access the latest information through the link www.

Personalization Personalization Tab Page Hint: Personalization does not yet contain much data. This is still being developed, and can be extended by the customer. For more information, see the online documentation, or, for more detailed information about storing user-dependent data, see Central Repository for Personalization Data [Ext.

Maintaining and Evaluating User Data You can make person-related settings here using personalization objects. The tab page is available both in role maintenance and in user maintenance. Personalization is available both from role maintenance and in user maintenance. You can define values here that control the results displayed when programs are called such as display periods: Last three months, Number of entries: Steps for using personalization: The right side of the display lists the personalization objects provided for this component.

License Data SAP software contains a measurement program with which every system produces the information used to determine the payment applicable for the installation.

The price lists, in accordance with which your system was licensed, are assigned in this transaction. Only one active price list is usually used. License Data The measurement program is used exclusively to determine the number of users and the utilized units of SAP products. The results are evaluated in accordance with the contractually agreed conditions. For more information, see the current version of the document System Measurement Guide service.

Pay particular attention to the logs at the end of a mass change. Not all of the information displayed in the log can be displayed again later using the change documents. You should therefore always call or print the report, or save it as a file on your PC. Mass Changes Most changes that can be made for individual users in the context of user management can also be made for a selected quantity of users. Logon data, defaults, parameters, roles, and profiles can be changed for a particular group of users.

On the Address, Logon Data, and Defaults tab pages, you must select the Change checkbox for each change. This ensure that your changes, such as deleting the content of a field are transferred for the relevant fields. After each mass change, a dialog box appears, asking whether you would like a log. The log shows who made which changes in which system at which time. The log contains several message levels, which you can expand as desired using the relevant buttons.

If there is a long text for a particular message, you can also display this by choosing a button displayed next to the message. While you can make certain specifications for the log display by choosing Settings, the Color Legend provides information about the colors used in the display.

You can print the log or save it to a file on your PC. You should use the next figure to show the participants what you can determine from change documents, and how to use them.

Note that changes are divided into two areas: Changing the password, validity, user type, user group, accounting number, or lock status You can select both fields to obtain all information. The left column shows the status before the change, and the right column the changed entry. Maintaining and Evaluating User Data Demonstrate the jump in the system and the procedure Expand the Change Documents node.

Specify the user or profile or authorization and make additional restrictive specifications, and choose Execute. You can double-click from a relevant object in the result list to display details about profiles and authorizations. Change Documentation and Archiving Display change documents: Archiving change documents: The participants should also have seen the special features of mass maintenance.

Gear your demonstrations toward the exercise examples. Maintaining and Evaluating User Data 95 Exercise 4: However, to work with this technology, the users require access and authorizations to call the programs. A control method in an SAP system is the user master record and its roles and profiles. All of the users, roles, and profiles specifications that the participants are to call have already been set up by the weekly system copy. If data is missing, contact the system administrators or the course author.

Create a new user group ZGR with a description of your choice. Enter address data of your choice. Initial password: Assign the logon language that you have used yourself for logging on. Save your user master record. Assign a predefined work center example to your new user master record by choosing the Other Menu button on the SAP Easy Access initial screen on the application toolbar.

Choose the Assign users button and enter your user ID. Accept your settings and have the user master record comparison performed automatically. Task 4: Switch from the Other menu display to the SAP menu display.

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Check the following points: Is a role assigned to the user? Maintaining and Evaluating User Data Which role?

Link your user with another role. Are authorization profiles assigned to your user? Which authorization profile s? Display the change documents for your user GR -ADM by calling up the information system for users and authorizations and selecting the report Change documents for user. Display Changes to authorizations and Changes to header data. Does the list tell you that creating the user master record and assigning the user to roles were separate steps?

Do you need to enter a logon language? Specify your own user password: Check the user menu: Which functions does it contain? List some examples. How many authorizations are available? Task 8: Create additional master records using the User Mass Maintenance transaction.

In the User column, enter the following user names and choose Create. Enter the user group ZGR and the logon language that you use into the corresponding fields.

Save the user settings and check the result in the change log. Expand the log completely and enter the initial passwords generated into the following tables beside the user names. Maintaining and Evaluating User Data Solution 4: Maintaining and Evaluating User Data Task 1: On the Address tab page 2. Enter the user ID and choose Add users.

Ensure that the user master records are compared automatically by choosing Yes on the dialog box that appears next. Which role? The different time stamps tell you that the changes were made one after another.

Task 6: Number of authorizations: Maintaining and Evaluating User Data Task 7: In the User column, enter the following user names and choose the Create - F8 icon. Enter ZGR Defaults tab page: Enter EN 3. Starting with a simple role up to a derived role. Once all of the basic terms have been dealt with, round off the topic with the third lesson. After this lesson, the participants should be familiar with all icons in and functions that are accessible through the menu in PFCG.

Unit Overview Role maintenance in an SAP System is the central place with which authorizations are set for users, and combined into reusable blocks roles. This unit describes all options and buttons in role maintenance. This unit is divided into three lessons to allow a step-by-step approach.

Profile Generator and Standard Roles Subtleties of Authorization Maintenance Profile Generator and Standard Roles Lesson: This lesson contains the basic role maintenance functions and the automatic generation of SAP Easy Access user menus for various work centers and the associated authorizations, profiles, and user assignments. This tool has different names and is usually known as the Profile Generator. However, some customers refer only to PFCG or role maintenance. There are two processing views in the Profile Generator: Basic Maintenance and Complete View.

In the Profile Generator, you can select the transactions, reports, and Web links of which the user menu consists. An authorization profile is generated for the selected activities. The generated profile is assigned to the user through the assignment of the role. A role is a set of functions describing a work area. All of the steps necessary to do this are explained to the participants in this lesson. Based on selected menu functions, the Profile Generator automatically generates authorization data and offers it for postprocessing.

The authorization data assigned in this way is combined into profiles and can be assigned indirectly to users through roles. The Profile Generator is the central tool for generating authorizations and authorization profiles and assigning them to users.

Outlining Structural Authorization Profiles 13 13 13 13 15 Lesson: Creating Overall Authorization Profiles Lesson: Generating Authorizations Lesson: Solving Context-Sensitive Authorizations Unit 9: HR Authorization: Optimization Lesson: Unit 2: General Authorization Checks Lesson 6: Reporting Object Lesson Objectives After completing this lesson.

Generating Authorizations Lesson Objectives After completing this lesson. Unit 9: Optimization Lesson 1: Flag for inappropriate content. Related titles. Jump to Page. Search inside document. Course Version: Unit 1: Unit 3: Unit 5: Unit 6: Unit 7: Unit 8: Nguyen Hoa.

Manimala Arumugam. Roys Palnati 's. Pablo Jorge Berganza Carvallo. Jenny Dayao. Mayuri Dhodapkar. Luis Omar. Mauricio Duque Burgos. Uday Shiradi. Chinna Selva. Ferney Ospina. Buhle Mtshweni. Popular in Culture. Michael Oduor. Anonymous 3btOVt. Rachel Reed.After fine-tuning the user roles, you must repeat the tests as often as necessary until the user roles implemented completely comply with the security and usability requirements. Data contained in this document serves informational purposes only.

Define role name Figure Unit 2: Cutover Before you create the production users, you must create the master records for user management in your production environment, and possibly configure central user management.

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