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MICROSOFT PROJECT 2010 TUTORIAL PDF

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This document provides an introduction in using Microsoft Project Microsoft The project plan file acts as a repository for all project-related information. When Ribbon commands are referred to, the manual will refer you to the Ribbon Microsoft Project enables you to cancel a task but keep a record of the. Start Microsoft Project Standard or Professional and save a new project plan. ✓ Enter task Switch task scheduling from manual to automatic.


Microsoft Project 2010 Tutorial Pdf

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D Using Microsoft Project Step by Step in . Switching Task Scheduling from Manual to Automatic A training manual for a two-day training course, or Planning and Control Using Microsoft® Project and PMBOK® Guide Fourth Documents can be exported in various formats, including DHTML, PDF, Excel, Word. Microsoft Project is a project management software program which Whether you use auto or manual scheduling, the only thing you need to do to enter.

Microsoft Project, project planning, templates and advice

The "Promote" task can happen even before the booth is set up. Tasks can be automatically scheduled or manually scheduled. Manual scheduling allows for vague descriptions, such as "soon" or "a couple of days" for due dates and durations, but Project won't adjust the task if something else is changed. If a task is automatically scheduled, Project will change durations and start and end dates appropriately as you alter other settings.

This is important if your nonprofit, charity, or library needs to change the project timeline, which it probably will. You can change from manual to auto scheduling in the Task Mode column. You can make tasks dependent on one another by linking them. For instance, the "Design" task for our fairground booth needs to be done before the "Build" task can occur.

To link these two tasks, select them by clicking and dragging in the gray, numbered column to the left of the tasks. Then click the link button in the Schedule portion of the toolbar. By default, linking tasks means that one has to start after the other one is finished. However, you can also link tasks so that they are required to start at the same time, finish at the same time, or finish before the other task starts.

To change these dependencies, double-click on the arrow that connects the two tasks.

You can also group similar tasks into phases. For example, add another task called "Prep" above the "Design" and "Build" tasks. Click and drag over all three tasks to select them and then hit the indent button in the Schedule section of the toolbar. This makes the "Prep" task into a phase, denoted by a black bar encompassing the tasks beneath it. Using phases can also help you plan from the top down — coming up with the major phases of a project first, and then breaking each phase into its component tasks.

Creating Tasks

Assigning Tasks to Team Members So now that you've created all of these tasks to complete, who is going to do them? Let's add members of your team to the Resources sheet.

Go to the dropdown menu in the View section of the toolbar. By default, this will show a button for Gantt chart and a small down arrow.

Click the down-arrow part to get the list of views.

Choose More Views, and then scroll down to choose Resource Sheet. Your new tasks will show up automatically in the Gantt chart on the right, where you can drag the tasks to change the start and finish times.

You can make an existing tasks a sub-task easily. Now drag the bar right or left to make the task a sub-task or remove it from being a sub-task. It includes a wide variety of fields you can add to tasks so you can keep track of all important aspects.

Choose the things most important for this project. You can quickly add new people to the project by entering their names in the Resource field. Now, select the Resources tab on the top ribbon, and click the Details button. The Resource tab also lets you add resources, including material and cost resources.

You can also import people into your project from your Active Directory or Address Book. Right-click on the task to see some solutions, or select Fix in Task Inspector to get more insight on how to solve the problems. The Task Inspector helps you see what conflicts the employee or other resource may have, and will give you options to extend the deadline, add more people on the task, and more. These features can help you manage your company without accidently overscheduling anyone. As your projects grow more complex, you may find a different way to view your project would be helpful.

Simply click the chart button on the far left of the ribbon, and select from the wide range of built-in views, sheets, and reports you can use for your project.

Microsoft Project lets you keep everything together, still, even if you need to move it into a new project file. Let's create a one-day "Design" task, a two-day "Build" task, and a two-day "Promote" task. The "Promote" task can happen even before the booth is set up.

Tasks can be automatically scheduled or manually scheduled. Manual scheduling allows for vague descriptions, such as "soon" or "a couple of days" for due dates and durations, but Project won't adjust the task if something else is changed. If a task is automatically scheduled, Project will change durations and start and end dates appropriately as you alter other settings.

This is important if your nonprofit, charity, or library needs to change the project timeline, which it probably will. You can change from manual to auto scheduling in the Task Mode column.

You can make tasks dependent on one another by linking them. For instance, the "Design" task for our fairground booth needs to be done before the "Build" task can occur. To link these two tasks, select them by clicking and dragging in the gray, numbered column to the left of the tasks. Then click the link button in the Schedule portion of the toolbar. By default, linking tasks means that one has to start after the other one is finished.

However, you can also link tasks so that they are required to start at the same time, finish at the same time, or finish before the other task starts.

To change these dependencies, double-click on the arrow that connects the two tasks. You can also group similar tasks into phases. For example, add another task called "Prep" above the "Design" and "Build" tasks. Click and drag over all three tasks to select them and then hit the indent button in the Schedule section of the toolbar.

This makes the "Prep" task into a phase, denoted by a black bar encompassing the tasks beneath it. Using phases can also help you plan from the top down — coming up with the major phases of a project first, and then breaking each phase into its component tasks.

So now that you've created all of these tasks to complete, who is going to do them? Let's add members of your team to the Resources sheet.

Go to the dropdown menu in the View section of the toolbar. By default, this will show a button for Gantt chart and a small down arrow. Click the down-arrow part to get the list of views. Choose More Views , and then scroll down to choose Resource Sheet. Click Apply.It includes a wide variety of fields you can add to tasks so you can keep track of all important aspects.

An Introduction to Microsoft Project 2010

However, you can also link tasks so that they are required to start at the same time, finish at the same time, or finish before the other task starts. Project offers a wide range of reports you can generate about your projects, including costs, workload, and more.

You can also fully customize how your project looks from the ribbon, complete with various graphics styles for your Gantt charts. You may have to drag the bar that separates the two sections upwards a bit to see the tasks. If a task is automatically scheduled, Project will change durations and start and end dates appropriately as you alter other settings. You will need to install Office Timeline Plus , which will add a timeline maker tab to the PowerPoint ribbon image below.

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